User Guide for Sunda Tool application

Version 3.0

1. Translate Text

Enter the text you want to translate in the source text area and click the Translate button on the toolbar (Fig. 1). Use the Language Pair pulldown menu to choose the language pair of the translator (English-to-Finnish or Finnish-to-English). If you have access to both translation directions, it is recommended to choose Auto-Selection because then the translator automatically selects the language pair based on the source text. F3 or Ctrl+T are the shortcut keys for the Translate button.

You can also load the source text from a file or bring it from another window using Copy & Paste. To load a text or RTF file into the source text window, click the Open File button . If you have MS Word installed on your computer, you can also open Word documents. For more information about translating files, see Chapter 2.

To save the translation result into a file, click the Save button on the toolbar. If you want to print the translation result, choose File->Print translation from the top menu.

To clear the text areas, click the Clear button .

Text to Speech

You can listen to the translation result by clicking the speaker button on the toolbar. To stop the speech, click the same button again. If you want to listen to the source text, click the source text with the right mouse button and select "Listen to source text". If you have selected a text section, only that section will be spoken. To modify speech synthesis settings, choose Settings->Speech settings from the top menu.

Showing sentence alignment

Sunda Tool includes a Sentence Alignment feature which allows you to see which sentence in the source text corresponds to a certain sentence in the translation result. Sentence alignment is shown if you click a sentence with the right mouse button and choose "Show sentence alignment" from the context menu (or press Ctrl+Q). For more information about this feature and the synchronized window scrolling, see Chapter 5.

Text formatting

To change the formatting of the selected text, choose Edit->Format selected text from the top menu (or press Ctrl+G). To remove all text formatting, choose Edit->Remove all text formatting (or press Ctrl+K). You can choose this also from the right-click context menu. To automatically remove all text formatting when text is loaded or pasted into the source text window, select Edit->Remove formatting automatically.

Window positioning

The alignment of the text areas can be changed by choosing Window from the top menu. If you want to keep Sunda Tool always on top of all other program windows, choose Window->Keep Sunda Tool always on top.

Translating clipboard content

You can translate the clipboard content directly by clicking the right mouse button on the Sunda Tool icon in the Windows system tray and selecting "Translate clipboard" (Fig. 2). By choosing "Auto-Translate clipboard" the program automatically translates the clipboard text whenever it is changed.

2. Translate Files

To translate document files, choose Action->Translate file from the top menu (or press F2). An external viewer is launched to view the translated file. To load a text or RTF file into the source text window, click the Open File button on the toolbar.

With Sunda Tool you can translate the following file types:
TXT, RTF, Word, PowerPoint, Excel, OpenDocument, PDF, CSV, HTML.

Translation of a PDF file can be returned in PDF, HTML or Rich Text format. You can choose this using the "PDF translation result format" pulldown in the Settings window.

Translating Web Pages

If you want to translate a web page or a document stored in an online location, choose Action->Translate web page from the top menu. Enter the address of the web page or document (e.g. https://www.sunda.fi) and click Translate.

Batch Translation Tool

If you have a Workstation license for Sunda Tool, you can translate files in a batch mode. Batch Translation allows you to translate multiple files simultaneously in a selected folder. Choose Action->Batch Translation from the top menu to use this feature.

Term Extraction Tool

If you have a Workstation, Enterprise or Pro license for Sunda Tool, you can the Term Extraction tool which allows you to extract terms from English documents. Open the tool by choosing Action->Term Extraction Tool from the top menu. Click here to open the user guide for term extraction.

3. Translation Settings and Specialized Dictionaries

Click the Select Dictionaries button to open a dialog for selecting specialized dictionaries and translation settings. Using correct dictionaries and settings can improve translation quality. The translator contains ready-made specialized dictionaries such as Economy & Trade and Information Technology. See Chapter 4 for creating user dictionaries.

You can change the following English-Finnish translation settings (Fig. 3):

• Default 'you' person translation: Choose whether the default translation of 'you' is in singular or plural form ('sinä' or 'te').
• Leave out Finnish 'minä/me/sinä/te' subject pronouns: If this option is selected, Finnish 'minä', 'me', 'sinä' and 'te' subject pronouns are not shown in translations unless they are necessary. For example, "Me juoksemme lujaa" → "Juoksemme lujaa".
• Leave out Finnish possessive pronouns: If this option is selected, Finnish possessive pronouns are not shown in translations unless they are necessary. For example, "Minun polkupyöräni on punainen" → "Polkupyöräni on punainen".
• Don't translate multi-word terms that start with uppercase: If this option is selected, the translator treats multi-word terms starting with uppercase as proper nouns and leaves them untranslated. The term must contain at least three words and they all must start with uppercase. The option does not affect terms found in user dictionaries.
• Mark unknown words with '?': If this option is selected, the translator adds a question mark to the end of words whose translation is unknown.
• Show dictionary results: If this option is selected, the program shows alternative translations for a single word if available.

You can change the following Finnish-English translation settings (Fig. 4):

• Target language: Choose whether the translator produces British English or American English.

Fig 3. English-Finnish translation settings

Fig 4. Finnish-English translation settings

4. User Dictionaries

User dictionaries allow you to customize the translator in order to produce more accurate translations. You can create and edit user dictionaries with the Dictionary Editor which can be opened by clicking the Edit Dictionaries button . You need to have a Workstation, Enterprise or Pro license in order to create user dictionaries.

Click here to open the Dictionary Editor User Guide.

You can add words to a user dictionary directly from the Sunda Tool main window by selecting Dictionaries->Add word from the top menu (or press Ctrl+D). If you have selected a word in the source text or translation window, it will be set automatically as the source word. Similarly, you can add new context rules to the translator by selecting Dictionaries->Add rule from the top menu.

5. Program Settings

The Settings button in the Sunda Tool main window opens a dialog for changing general program settings (Fig. 5). You can change the following settings:

• Default font used in the translation windows. If you check the "Remove text formatting automatically" checkbox, all text formatting and images are removed automatically from the content that is loaded or pasted into the source text window.
• Sentence alignment settings. If the "Show sentence alignment by clicking text" checkbox is checked and you click a sentence in the translation result window, the corresponding sentence or paragraph is shown in the source text. Similarly, by clicking a sentence in the source text you can see the corresponding sentence in the translation result. Sentence alignment is also shown if you click a sentence with the right mouse button and choose "Show sentence alignment" from the context menu (or press Ctrl+Q).
• To synchronize scrolling of the source text and translation result windows, check the "Synchronized window scrolling" checkbox. Window synchronization only works if you scroll the window using the mouse wheel or the keyboard.
• The format in which PDF translation results are returned: PDF, HTML or RTF. Using PDF as an output format is recommended because then all formatting of the original document is preserved. Translation results can also be returned in HTML format without images or in text-only mode.
  If the translation result is returned in HTML or RTF format, you can use the "Document zoom" pulldown to adjust the size of the translation result document (font and image sizes).
• User interface language: English or Finnish.

6. User Login/Product Activation

When you use Sunda Tool for the first time, you will be asked to enter your username and password (Fig. 6). If you want to log in with a different username afterwards, choose Settings->Log in from the top menu.

If you are using Sunda Tool Workstation for the first time, you need to activate the product by entering your product key. After that the application installs the latest version of the translation engine from the Sunda Systems server. You need to have an Internet connection during the product activation. You can change the product key by selecting Settings->Product activation from the top menu and clicking the "Activate product" button.

If the application cannot connect to the translation server during the login process or product activation, please make sure that your computer's firewall settings do not block Sunda Tool's access to the Internet.

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